Administrative+Technology+-+SubTeam+Page

=This page is for the __Administrative Technology SubTeam. NEWS FLASH from Mr. Pellegrino:__= Just a reminder our next meeting is scheduled for May 6, 2009 from 3:45 - 4:45 at the Holland Brook School board meeting room. We will be having a presentation by our student information systems software vendor. The sales woman will be going over Teach Logic – A web based grade entry screen for teachers. This screen can also be used as a grade book. Home Logic – A web based system where parents can look at student’s grades and attendance information. Please let me know if you can attend this meeting or not. We want to start right at 3:45, since the presentations will take the full hour of the meeting.

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===================================================================================== =Mission: This team is concerned with identifying ways we can utilize technology to streamline administrative and support staff tasks and to reduce the amount of paper consumed by the district. =

Team Members are: (please add your name here....) 
 * Jennifer Lee
 * Donna Ray
 * Kathy Schnur
 * John Maurer
 * Greg Startzel
 * Ray Diaz
 * Sue Reed
 * Kristen Higgins
 * Alfonso Llano
 * Linda Lederman-Kaye

=__Listed below are the Notes from the April 8th session__=

during a typical school day, using a "follow the clock" approach ||  ||   ||   || Opportunties for Improvement using technology:** ||  ||   ||   || - Training for teachers would be needed. - System is due to be upgraded to a WEB version in the next school year. - Current system is not user friendly. - Would like the system to not only store grades and test scores, but allow parent acess from home. - Currently teachers can only have access to certain parts and can't load grades from home. ||  ||   || - OPT-IN for paper would be the only way to continue recieving paper in backpack mail. ||  ||   || Kathy - Monday afternoons or Wed afternoons work best Greg - flexible, whenever Sue - Next Friday, April 24th is flexible, Tuesday April 28th in the afternoon is good. Linda - flexible except for Thursday, 4/23 ? ||  ||   || Link to MIG/SIRS || [] The link above is the home web page for Management Information Group, the owner of the SIRS system. There are a few systems owned by MIG, SIRS, School Logic and Home Link. ||  ||   ||
 * **Topics Discussed:** ||  ||   ||   ||
 * || What are the top administrative points of pain for the office? ||  ||   ||
 * || The team walked through some manual processes that take place
 * **Paper Process
 * **Paper Process
 * || **AM** ||  ||   ||
 * || Student attendence (keeping track, recording absences, want to do this on the computer) ||  ||   ||
 * || Bus attendence, in relation to accident processes and procedures (who is on what bus, what where the impacts, who will be late, etc) ||  ||   ||
 * || Lunch counts ||  ||   ||
 * || Student plans for that day's pick up (bus, Y-ASP, Parent PU, Walker, etc). ||  ||   ||
 * || **NOON** ||  ||   ||
 * || How do students pay for lunch, besides cash or lunch tickets ||  ||   ||
 * || How can parents provide funds via the computer or debit type card ||  ||   ||
 * || **PM** ||  ||   ||
 * || Student pick up plans compared to inital scheudle and modifications noted in case teachers are unavilabile and office needs to know where a child is. What if the plans change during the day, must be kept track of ||  ||   ||
 * **Existing Technology** ||  ||   ||   ||
 * || - MIGS/SIRS is the current system that contains Student Names and addresses. Would like to load pictures and take advantage of all the powerful functions that the system can offer.
 * || - MIGS/SIRS is the current system that contains Student Names and addresses. Would like to load pictures and take advantage of all the powerful functions that the system can offer.
 * **Quick Things to consider for improvement** || - Change communciations to parents to be LISTSERV as deafult, via email.
 * **Future Technology** || - Data Warehousing. Tetra Data is a service that is being considered. ||  ||   ||
 * **ACTION ITEMS ** || The team has requested a demo of the current and future MIGS/SIRS system from the Vendor to understand the current functionality available and the future opportunities for next year. ||  ||   ||
 * || The team will suggests dates they can be available to come in for a demo ||  ||   ||
 * || Mr. Pellegrino will help us schedule sometime with Lynn M. and the Vendor ||  ||   ||
 * || __Available Dates: List here__
 * || __Available Dates: List here__
 * Post Meeting Note: